Compliance, Safety & Reporting
Status: Required module for FSO v1.0 compliance
Proactive risk warnings, incident logs with corrective actions, document freshness tracking, and exportable evidence packs.
Purpose
Monitor compliance across HOS, permits, insurance, and safety requirements in real time, with automated alerts and corrective actions to prevent violations.
This module ensures regulatory compliance, reduces violation risk, and maintains safety standards through continuous monitoring and proactive intervention.
Minimum capabilities
Real-time duty status tracking; violation alerts; automated logbook sync; FMCSA compliance reporting.
Route-based permit requirements; expiration alerts; renewal workflows; jurisdiction compliance tracking.
Certificate monitoring; auto-renewal alerts; coverage verification; broker integration.
CSA BASIC scores; violation trends; driver scorecards; fleet safety metrics and benchmarking.
Predictive violation alerts; automated corrective actions; telematics integration; training recommendations.
AI-powered risk assessment; industry benchmarking; regulatory change notifications; predictive analytics.
Inputs
- ELD data: Hours of service logs, duty status changes, vehicle diagnostics
- Permit information: Route permits, oversize/overweight authorizations, fuel permits
- Insurance data: Policy certificates, coverage limits, renewal dates, claims history
- Driver records: CDL status, medical certificates, training records, violation history
- Vehicle data: Inspection reports, maintenance records, registration status
- Route information: Planned routes, jurisdiction crossings, weight restrictions
Outputs & KPIs
Primary outputs
- Compliance alerts: Real-time violation warnings, expiration notices, corrective actions
- Safety reports: CSA BASIC scores, driver scorecards, fleet safety metrics
- Audit packages: Evidence bundles, compliance documentation, regulatory reports
- Training recommendations: Driver coaching, safety interventions, skill development
Key Performance Indicators
| KPI | Definition | Target | Measurement |
|---|---|---|---|
| HOS violation rate | % of duty periods with violations | ≤ 2% | ELD monitoring |
| Permit compliance | % routes with valid permits | ≥ 99% | Route validation |
| Document freshness | Days advance warning before expiry | ≥ 14 days | Expiration tracking |
| Safety event response | Time to address safety incidents | ≤ 24 hours | Incident management |
| CSA BASIC scores | Fleet safety rating improvement | Trending down | FMCSA reporting |
Interoperability
This module SHOULD integrate with:
- ELD providers: Hours of service data, duty status, vehicle diagnostics
- Permit services: Route planning, permit applications, renewal systems
- Insurance carriers: Policy management, claims reporting, risk assessment
- Telematics systems: Vehicle tracking, driver behavior, safety events
- FMCSA systems: Compliance reporting, CSA BASIC scores, inspection data
- Training platforms: Driver education, safety coaching, certification tracking
What's new vs legacy
Traditional compliance management relies on reactive monitoring, manual document tracking, and post-incident responses. FSO compliance provides proactive violation prevention, automated document management, and predictive risk assessment. Key improvements: real-time monitoring replaces periodic checks, automated alerts prevent violations, and integrated workflows streamline corrective actions.
Compliance notes
Regulatory record requirements:
- HOS logs and duty status records (6 months minimum per FMCSA)
- Safety incident reports and corrective actions (3+ years)
- Driver qualification files and training records (employment + 3 years)
- Vehicle inspection and maintenance records (1+ years)
- Permit and insurance documentation (policy duration + 3 years)
Access and audit requirements: Implement least-privilege access controls, maintain complete audit trails for all compliance actions, and ensure data integrity for regulatory inspections and legal proceedings.